PRIVACY POLICY
REAL ORDEM DE SANTA ISABEL

  1. INTRODUCTION

This document describes how Real Ordem de Santa Isabel processes the personal data of individuals who relate with the institution. It also applies to visitors of the Real Ordem de Santa Isabel webpage located at www.realordemsantaisabel.pt and/or at www.realordemdesantaisabel.pt (the “web page”).

This Privacy Policy is complemented by the Website Usage Policy and by the Cookies policy, all three available on the Site.

  1. CONTROLLER

The Controller is Real Ordem de Santa Isabel.

Legal name: Real Ordem de Santa Isabel

Address of the corporate headquarters: Largo de Santa Clara, 3040-270 Coimbra – PORTUGAL

VAT Nr.: 507159152

  1. PURPOSES OF THE PROCESSING OF DATA

Execution, maintenance and management of relations between Real Ordem de Santa Isabel and people who contact the institution, namely the members, suppliers, partners, donators and beneficiaries of donations, sponsorship and general support provided by the institution.

  1. LAWFULNESS OF PROCESSING

The legal grounds for the processing are the need of the data for the aforementioned purposes and for fulfilling legal obligations, where applicable and/or the consent and/or legitimate interest in terms of offers or similar changes to others previously requested.

  1. DATA

For the aforementioned purposes, the following personal data are essential: identification data, email, phone number and address. In addition, for the following data subjects: Members of Real Ordem de Santa Isabel: data of Identity documents (ID card, passport, other) photos and/or videos, VAT number, brief curriculum vitae. Regarding donators and beneficiaries: VAT number and, upon consent: photos and videos. Regarding suppliers: VAT number.

  1. PROCESSING

The following processing of personal data shall be done:

  • Management of Real Ordem de Santa Isabel
  • Administrative management and management of payments/receivables of values, assets and goods
  • Issuance, reception and handling of receipts, invoices, credit notes among other accountancy documents
  • Receiving and attribution of donations
  • Booking and holding of meetings
  • Organization and publishing events, ceremonies and the taking part by Real Ordem de Santa Isabel in several initiatives, namely those of a religious nature and in actions of solidarity / charitable / social assistance / other.
  • Deliver of previously requested relevant information
  1. DURATION OF STORAGE OF DATA

Data dissociated from persons: without a time limit.

Data from brief contacts: until the holder withdraws its consent.

Data from partners, suppliers, members, donatores or entities that receive donations: during the duration of the business / contractual relationship and for 10 years for the data with tax relevance and 20 years for the data with contractual relevance.

In case of a legitimate authority order or dependency of a judicial or administrative process, the conservation periods are extended to correspond to them.

  1. SECURITY MEASURES AND CONFIDENTIALITY

Real Ordem de Santa Isabel has taken appropriate technical and organizational measures, taking into account the current state of technology, the nature of the stored data and the risks to which they are exposed, in order to ensure the security of the personal data. All personal data will be inserted in a secure server that codifies them. Accordingly with the law, we inform that making data available online may enable their circulation in an open network without security conditions, and that such data may then be accessed and used by unauthorized third parties. Real Ordem de Santa Isabel shall keep all information of a confidential nature in strict confidentiality.

  1. EXERCISE OF RIGHTS

Data Subjects may, in accordance with the law, revoke their consent and exercise their rights of access, rectification, cancellation/suppression, opposition, limitation, data portability, and not being subject to automated decisions, by sending a written notification accompanied by a copy of their ID document, with indication of the requested right, to Real Ordem de Santa Isabel address. To do so, you must send a written communication, accompanied by a copy of the identification document, with the indication of the right you require and the fulfillment of the intended request, to the headquarters of the Royal Order of Santa Isabel. Deletion or opposition rights may be conditioned when this may prevent the proper development and fulfillment of the contractual relationship established between the Royal Order of Santa Isabel and the holder or the rights of the former. Data subjects may also complain to the National Authorities with regard to any threat or damage to their rights: National Data Protection Commission (www.cnpd.pt).

  1. AMENDMENTS

A Real Ordem de Santa Isabel may update or amend this policy at any time, at it’s convenience. Please use the latest version, which shall be available at the Site (www.realordemsantaisabel.pt). The latest version will be applicable upon it’s publication on the Site.